How to write a CV that gets interviews

A strong CV is clear, honest and easy to scan. Use this guide to write one that gets read, then pick a template on GetSmartCV and fill it in.

1. Choose the right format

Most employers expect a reverse-chronological CV: your latest job first. If you apply in Europe, a European-style CV with a label column and a clear personal details block is common. Academic roles often accept longer, more detailed CVs. Pick a layout that matches the country and industry you are applying to.

2. Start with a short profile

Write two to four sentences at the top. Say who you are, what you do best and what you want next. Avoid empty phrases such as "hard-working team player" and instead name your field, your years of experience and one strength.

3. Write experience that shows results

• List each role with job title, employer, location and dates.
• Use bullet points that start with action verbs such as led, built, reduced, improved or launched.
• Add numbers when you can: team size, budget, percentage growth, time saved.
• Focus on achievements, not a list of daily tasks.

4. Keep education and certificates short

Give the qualification, institution and years. Recent graduates can add key projects or grades. Experienced professionals can keep this section brief and add certificates that are relevant to the job.

5. Choose skills carefully

List the skills that match the job advert, such as tools, languages and technical or people skills. Be honest about your level. Employers may test what you claim.

6. Add languages and extras

State your language levels clearly, for example Native, Advanced or Intermediate. If your country expects it, add nationality, date of birth or driving licence in the personal details.

7. Should you include a photo?

It depends on the country. Photos are common in parts of Europe, the Middle East and Asia, but are often left out in the United States and the United Kingdom to avoid bias. If you add one, use a clear, friendly, professional headshot.

8. Keep it to the right length

One page is ideal for early careers. Two pages are fine for experienced professionals. Use the page lines in the editor to see where each page ends.

9. Make it easy for software

Many companies screen CVs with applicant tracking systems. Use standard section names, avoid putting key information only in images, and download the text-selectable version for online applications.

10. Check before you send

• Read it aloud and fix typos.
• Check that dates and job titles are consistent.
• Use a professional email address.
• Tailor the profile and skills for each job.
• Save the file with a clear name, such as your name and the job title.

Common mistakes

Too many fonts and colours, long paragraphs instead of bullets, missing dates, outdated contact details and the same generic CV sent to every employer.

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